As a case management system, Aam Digital allows you to manage and organize your data and link various details and related information (like multiple surveys, results or event participations) with one profile. This way, you get a 360° view of each beneficiary. And the internally generated unique ID for each record allows the system to calculate the number of unique participants across multiple activities – something that is often very difficult when you only use a simple spreadsheet.
However, in practice it can still happen that your colleague accidentally newly registers someone whom you have already added in the system. (Or almost as likely: You might have forgotten about that registration and yourself add a duplicate record.
Aam Digital now offers a feature to merge two records, helping to eliminate duplicates and combine records that may contain partial information. This ensures that the data stored in the system is accurate and you can really see all details in one place. The system allows you to review and combine details from the different copies. And in the background ensures that any notes or related data is linked to the resulting merged record.
Read more about this in the Aam Digital Support Center: Merging duplicate records